Collecting personal information
All information collected by the union is for the purpose of providing services to members in the best possible way. This may include the provision of advice for professional development, legal rights, union activities and other related services. Generally, we will obtain personal information from you. This will include contact details and may include sensitive information that is necessary for the delivery of services. If we obtain information about you without your knowledge and the law required your express consent for us to obtain it, then we will contact you.
We may also collect information from you after your initial membership through such means as answers to questionnaires, through regular mail-outs or other union activities.
Use and disclosure of information
Any personal information we obtain is used to help provide an efficient service to you. It also helps in raising your awareness of union activities in other areas.
In the course of providing our services we may disclose your personal information to other parties but only when applicable. For instance, the AEUVB may disclose members personal information to:
- The AEUVB's employees and appropriate representative/s of AEUVB structures specified in AEUVB Rules.
- The ACTU Call Centre to conduct surveys on behalf of the union or to follow up members who do not respond to membership invoices.
- Relevant employers and relevant statutory authorities, for the purposes of representing members' interests.
- The union's legal advisers for the purpose of representing members in legal proceedings or seeking legal advice.
- Organisations that provide services to AEUVB members, for the purpose of verification of union membership only.
- The Industrial Registrar and the Australian Electoral Commission for the conduct of ballots where required by state or federal legislation.
- The union's mailing house for distribution of notices, promotional material and publications.
In any event, the union will only disclose your personal information in accordance with the Privacy Act.
You may request to see any information we may have concerning you to check that it is correct and up to date.
If you are denied access to some aspects of your personal information, you will be informed of which exemptions under the Act apply. If the union incurs any costs concerning access, it may charge a reasonable fee for such a service.
The union takes all reasonable steps to ensure the information it retains is accurate, complete and up to date. If any information we have is incorrect, please contact us immediately and we will take all reasonable steps to correct it.
The AEUVB will endeavour to ensure personal information is accurate by:
- Regular contact with sub-branches/workplaces
- Visits to workplaces by AEUVB employees seeking updates from individual members
- Utilising publicly available information about individual members
All personal information is kept within a secure environment. Information stored in our computer database is protected by fire wall and access is limited to designated personnel.
If a complaint is to be made concerning issues of privacy that are related to the union or you wish to update your details contact our Privacy Officer:
The Privacy Officer
Australian Education Union Victorian Branch
PO Box 363
Abbotsford Vic 3067
Or by e-mail to: firstname.lastname@example.org