Structural funding

AEU Victoria branch rules allow for funding to be provided to AEU sub-branches, regions and clusters.

Structural funding allows you to host an event for new or current members, or support other union-related activities. Decisions regarding expenditure must be approved and minuted at relevant sub-branch, region or cluster meetings.

Funds provided by the AEU to sub-branch regions or clusters are directly deposited in a bank, credit union or other financial institution. No funds will be provided to individual members.

All cheques or other instruments used to withdraw funds must be signed by two signatories on the account. 

Branch Council sets policy on funding for sub-branches at its first meeting each year.

The current amount is $4.00 per equivalent full-time member‚ based on sub-branch, region or cluster membership, at the date the application is received. Any application received after the end of Term 2 is subject to a 50% reduction.

Reps must complete and sign the application form in order to conform to audit requirements. No funds can be forwarded unless the form is completed.

The AEU pays funding via EFT direct credit to nominated bank accounts‚ so it is important the bank details section is completed.

structural funding form

Regional Structural funding form

Update office bearer info

Advice on keeping accounts

Book-keeping

Keep it simple. Most transactions will be straightforward. A basic record of the opening bank balance and progressive income and expenditure is all that needs to be maintained.

A register must be maintained of minutes of meetings held which approve all expenditure recorded.

Keep all bank statements and receipts, and reconcile the account monthly.

Remember – the union auditor may call in the books for inspection, so receipts must be kept for two years.

The AEU Victorian Branch financial year runs from January 1–December 31.

Cash management and banking

Any account run by a union sub-branch, cluster or region must reference the AEU and structure in its name.

For example:

  • Chaffey S.C. AEU Victorian sub-branch
  • Yarra Valley AEU Victorian region
  • Goldfield AEU Victorian cluster
  • Box Hill IOT AEU Victorian sub-branch.

Bank fees may cause your funds to diminish steadily. Your sub-branch should consider suitable means of funds maintenance, such as credit unions. 

Applying for funding

Ensure the following:

  • All bank statements and minutes of meetings approving expenditure are available.
  • The financial statement of income and expenditure is completed.
  • Bank statement or supporting accounts record is attached to the application.
  • The statement is signed by two financial members of the sub-branch, region or cluster
  • You have named the bank account and account number into which you wish the money to be deposited.
  • You provide an email address for receipt of payment from the AEU.

Funding details for 2019

1. Sub-branches

That sub-branches be funded to the extent of $4.00 per equivalent full paying member upon receipt by head office of an appropriate financial statement. However‚ no funds shall be forwarded where the accumulated funds held by a sub-branch exceeds $20 per equivalent full paying member. Where those accumulated funds are between $15 and $20 per equivalent full paying member‚ only 50% of the full entitlement shall be remitted.

2. Regions

That regions be funded to the extent of $4.00 per equivalent full paying member upon receipt of a suitably audited financial statement. Except that any such entitlement shall be discounted:

  1. by 90% of funds held at the date of application
  2. by any entitlement claim from any cluster attached to the region.

3. Clusters

That clusters shall be funded to the extent of $4.00 per equivalent full paying member. Such funding to be deducted from the appropriate regional entitlement. However‚ no funds shall be forwarded where the accumulated funds held by a cluster exceeds $20 per equivalent full paying member. Where those accumulated funds are between $15 and $20 per equivalent full paying member‚ only 50% of the full entitlement shall be remitted.

General

Applications received after the end of Term 2 will be subject to a 50% discount of entitlement. In exceptional circumstances the Branch Secretary may waive this provision.

Expenditure of funds

Sub-branch‚ regional and cluster funds must be spent in accordance with minuted decisions of the relevant structure. Funds should be used for administration costs‚ endorsed AEU campaigns, membership education programs and training. No union funds shall be spent by structures in AEU Victorian branch election campaigns for any campaigning expenses, including postage‚ stamps‚ paper‚ envelopes‚ faxes‚ printing and photocopying.